OFFICE ADMINISTRATOR
Allegany County Chamber of Commerce
Part-Time | $17.50/hour | 20 hours/week | Start Date: June 23, 2025
General Job Description
The Office Administrator supports the mission and policies of the Allegany County Chamber of Commerce by providing administrative support for annual and special events, committee work, and daily office operations. This position plays a key role in member engagement, communications, and maintaining smooth internal workflows.
Reports to: Chamber President/CEO
Location: Cumberland, MD
Schedule: Monday–Friday, 8:00 AM–12:00 PM (20 hours/week)
Specific Job Responsibilities
Annual & Special Events
– Collect RSVPs and coordinate off-site arrangements (pricing, food, venue logistics)
– Arrange planning meetings and take notes
– Prepare and distribute event materials
– Track and follow up on action items
Committee Meetings (Regular & Special)
– Schedule meetings and send notices to Chamber members
– Distribute agendas and materials
– Record minutes and coordinate follow-up
Chamber Programs
– Assist with scheduling, logistics, and materials preparation
– Coordinate off-site needs, including pricing and food arrangements
Membership Software Administration
– Manage communication and event notices
– Prepare and issue monthly and annual invoicing
– Maintain accurate membership records
General Office Management
– Oversee office supply inventory and ordering
– Coordinate service providers and equipment maintenance
– Perform basic bookkeeping tasks
– Support scheduling and general workflow efficiency
Customer Service
– Serve as a welcoming point of contact for Chamber members and visitors, in person and by phone
Education/Experience
– High school diploma required; post-secondary training in business administration or technology preferred
– Minimum 2 years of administrative experience in a fast-paced office setting
– Strong written and verbal communication skills
– Proficiency in Microsoft Office 365 (Outlook, Word, Excel, etc.)
– Familiarity with membership or database management software is a plus
– Physical requirement: must be able to lift up to 25 lbs
Compensation & Benefits
– Wage: $17.50/hour
– Paid Time Off (PTO)
– Paid parking
– This is an at-will, part-time position
To Apply
Email the following required documents to: juli@alleganycountychamber.com
– Cover letter
– Resume
– Three professional references (w/ phone and email)
Incomplete applications will not be considered.
Application Deadline: Friday, May 23, 2025
Equal Opportunity Employer
The Allegany County Chamber of Commerce is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees.
